T&C
SHOW RULES & REGULATIONS
All Exhibitors, their contractors and employees, while on the Showground, shall be subject to the Rules and Regulations of the Society, as interpreted by the Society, and their Stewards and Officials appointed to them. The Stewards have the power to order the removal of any article from the Showground, or to close the stand of any exhibitor who does not conform to the regulations of the Society or the directions of the Stewards or Officials, and if necessary, to expel such exhibitors or his/her representatives from the Showground.
All fines, fees and charges shall be recoverable by the Society and until payment is made, persons owing them shall be debarred from exhibiting at future Shows by the Society.
Liability
In this clause the term Exhibitor shall include persons taking part in any competition or display arranged by the Society. It also includes the owner of any animal, plant, machinery, or other things involved in any such competition or display, or otherwise exhibition on the Showground, save for death or personal injury caused by the negligence of the Society, its servants or agendas, the Society will not be responsible for death, injury, disease or loss caused to any exhibitor or to his/her servants or agent, or to any animals, article, plant machinery or thing of whatever nature brought to the Showground by the said Exhibitor from whatever cause death, injury, disease, damage or loss arises. The Society will not be responsible in any way for any animal, article, plant machinery, or object of any kind exhibited on the Showground or from damage caused to sites during the pre-Show period and will not undertake to make good such damage.
This exhibitor shall assume full responsibility including liability for all claims arising out of the exhibition, handling or housing of any animal, article, plant machinery or object of any kind exhibited on the Showground, and the conduct of the Stand generally. The Exhibitor shall indemnify the Society against all claims, damages or expenses whatsoever in any way arising out of the presence of the Exhibitor or his/her exhibits on the Showground. Acceptance of the foregoing provisions shall be a condition of entry.
Trade Stand Rules
Exhibitors book space only. This space must be sufficient for all stays, guy ropes, towbars/hitches required for any building, marquee/tent or caravan to be erected on the space. Boundaries of sites will be marked, and in no circumstances will exhibitors be allowed to occupy a larger space than that allocated to them.
No exhibitor shall sub-let any portion of space allotted to him/her or move to any site other than that allocated to him/her.
The Society will not be held responsible for damage caused to sites by a third party during the Show period, and will not undertake to make good such damage. The Society will not be responsible for any loss or damage from any error in the allotment of the space in the Showground, or from any encroachment by one exhibitor on the space allotted to another.
No exhibitor will be allowed to excavate in any part of his stand without permission from the Society. It is imperative that the exhibitor checks the position of underground services prior to any excavations works being carried out.
If an exhibitor does not wish to be placed adjoining any other particular exhibitor, this must be clearly stated in writing at the time of making the application.
Each trader must display his name and address on a board placed in a prominent position on the trade stand. In addition the Trade Stand Number allocated by the Society must also be displayed in a prominent position.
Trade Stand holders are responsible for providing their own refuse bins that the will be emptied by the Society each day.
No auctions or mock auctions allowed without the written consent of the Society. It is expected that all goods for sale should be on open display.
Trade Stands with live animal displays - details of animals to be exhibited on trade stand together with name, address and telephone number of the person responsible for same during the Show must be sent to the General Manager at the time of application. If livestock of any description are to form part of an exhibition, it is the responsibility of the exhibitor to obtain any necessary movements order for the Ministry of Agriculture or other appropriate authority, and to comply with any regulations which may be in force at the time of departure to or at the Show. It is an offence to bring livestock to the Show when restrictions are in force.
Balloons - the selling or donating of inflated or deflated balloons is strictly forbidden. The Society will not permit balloon races to be organised from the Showground or car parks.
Cap Guns, Explosive devises, Crossbows and Long Bladed Knives (Machetes) etc., the sale of such items and alike is strictly forbidden.
Raffle tickets/scratch cards/handbills etc., may only be sold with prior written consent from the Society and strictly within the trade stand space confines. Under no circumstances will the Society allow the external trading of such items or the distributions of handbills on any area owned or supervised by the Society, this includes such areas as Caravan and Car Parking, approach roads etc.
Moving machines/vehicles/equipment/demonstrations
Music - exhibitors wishing to play copyright music on their stand my means of TV, video, slide/tape presentation, record/tape player or even live are reminded that it is necessary to obtain a licence from the Performing Rights Society. Where audio equipment is used or live music is played as part of an exhibition, permission must first be obtained from the General Manager. The Trade Stand Managers have the power to prohibit the use of radios, and other sound reproductions devises that in their opinion creates a level of noise that is unacceptable to visitors or other exhibitors.
Catering on Stands
Exhibitors may make such arrangements regarding catering on their own stands as they wish, provided that no exhibitor may sell any foodstuffs or beverages on his/her stand.
Exhibitors are reminded that they must conform to the requirements of the current Food Hygiene Regulations.
Exhibitors must ensure that catering staff employed are provided with admission tickets and vehicle passes, otherwise payment in full is applicable and will be charged at the gate.
No exhibitor may light a fire or barbecue for any purpose whatsoever unless he has the authority of the Society to do so. All authorised fires and barbecues must be put out at the time of closing the Showground each day.
LPG Cylinders - the use of LPG on site must be in compliance with HSE guidance. And must be kept in the open air. Joints in pipe work between cylinders and appliances must be checked for leaks before use. Pipe work and cylinders must be adequately protected against damage. All storage of LPG cylinders must be in suitable and secure compounds as detailed in the Health and Safety Executive guidance note cs4. Cylinders in use must at all times be secured against any movements which could lead to the disconnection of or leakage from connecting hoses. Gas appliances must have been examined and tested by a competent person and labelled to indicate the examiners name and the date of examination.
Generators - silent generators are permitted on the Showground. Petrol for use in generators etc. must be limited to no more than 2-gallon capacity containers. Petrol containers must not be kept in marquees, they must be securely locked in vehicles out of direct sunlight. Generators must not be refuelled whilst the engine is running.
Health and Safety at Work etc Act 1974
Special attention is directed to the safety requirements outlined in the regulations governing the allocation of space for machinery and other stands. The ruling of the Steward on the safety of any exhibition or part of an exhibitor shall be immediate and final; but consent to the working of an exhibit shall not relieve any exhibitor of liability as laid down in the regulations. The Society holds exhibitors wholly responsible for the observance of statutory regulations governing the safety of machinery exhibited by them. Machines and appliances are accepted for the adjudication on the understanding that they are capable of complying with Health and Safety at Work etc Act 1974 and the regulations that come under it.
The Society’s Safety Stewards will visit stands and advise on aspects of Health and Safety.
Trade Stand exhibitors should display only new, empty containers of pesticides and other substances hazardous to health. Plant or Machinery must only be operated after ensuring adequate precautions are taken to protect the operator and bystanders. Guards must be fitted; mobile machinery fenced off static exhibits properly erected, propped, stacked; hydraulic systems locked off, or otherwise made safe.
All temporary structures, information boards, fences, gates, flagpoles, grandstands, viewing platforms, etc are to be safe for their intended purpose and comply with the latest and relevant codes of practice. Exhibitors must give regard to the stability of their exhibits and ensure that they cannot under reasonable circumstances be knocked over. Petroleum products storage must be in accordance with standards laid down by the fire prevention department of the local fire brigade.
Protests, demonstrations, deputations and delegations are strictly prohibited and exhibitors must confine their activities to their stand area only.
All Exhibitors, their contractors and employees, while on the Showground, shall be subject to the Rules and Regulations of the Society, as interpreted by the Society, and their Stewards and Officials appointed to them. The Stewards have the power to order the removal of any article from the Showground, or to close the stand of any exhibitor who does not conform to the regulations of the Society or the directions of the Stewards or Officials, and if necessary, to expel such exhibitors or his/her representatives from the Showground.
All fines, fees and charges shall be recoverable by the Society and until payment is made, persons owing them shall be debarred from exhibiting at future Shows by the Society.
Liability
In this clause the term Exhibitor shall include persons taking part in any competition or display arranged by the Society. It also includes the owner of any animal, plant, machinery, or other things involved in any such competition or display, or otherwise exhibition on the Showground, save for death or personal injury caused by the negligence of the Society, its servants or agendas, the Society will not be responsible for death, injury, disease or loss caused to any exhibitor or to his/her servants or agent, or to any animals, article, plant machinery or thing of whatever nature brought to the Showground by the said Exhibitor from whatever cause death, injury, disease, damage or loss arises. The Society will not be responsible in any way for any animal, article, plant machinery, or object of any kind exhibited on the Showground or from damage caused to sites during the pre-Show period and will not undertake to make good such damage.
This exhibitor shall assume full responsibility including liability for all claims arising out of the exhibition, handling or housing of any animal, article, plant machinery or object of any kind exhibited on the Showground, and the conduct of the Stand generally. The Exhibitor shall indemnify the Society against all claims, damages or expenses whatsoever in any way arising out of the presence of the Exhibitor or his/her exhibits on the Showground. Acceptance of the foregoing provisions shall be a condition of entry.
Trade Stand Rules
Exhibitors book space only. This space must be sufficient for all stays, guy ropes, towbars/hitches required for any building, marquee/tent or caravan to be erected on the space. Boundaries of sites will be marked, and in no circumstances will exhibitors be allowed to occupy a larger space than that allocated to them.
No exhibitor shall sub-let any portion of space allotted to him/her or move to any site other than that allocated to him/her.
The Society will not be held responsible for damage caused to sites by a third party during the Show period, and will not undertake to make good such damage. The Society will not be responsible for any loss or damage from any error in the allotment of the space in the Showground, or from any encroachment by one exhibitor on the space allotted to another.
No exhibitor will be allowed to excavate in any part of his stand without permission from the Society. It is imperative that the exhibitor checks the position of underground services prior to any excavations works being carried out.
If an exhibitor does not wish to be placed adjoining any other particular exhibitor, this must be clearly stated in writing at the time of making the application.
Each trader must display his name and address on a board placed in a prominent position on the trade stand. In addition the Trade Stand Number allocated by the Society must also be displayed in a prominent position.
Trade Stand holders are responsible for providing their own refuse bins that the will be emptied by the Society each day.
No auctions or mock auctions allowed without the written consent of the Society. It is expected that all goods for sale should be on open display.
Trade Stands with live animal displays - details of animals to be exhibited on trade stand together with name, address and telephone number of the person responsible for same during the Show must be sent to the General Manager at the time of application. If livestock of any description are to form part of an exhibition, it is the responsibility of the exhibitor to obtain any necessary movements order for the Ministry of Agriculture or other appropriate authority, and to comply with any regulations which may be in force at the time of departure to or at the Show. It is an offence to bring livestock to the Show when restrictions are in force.
Balloons - the selling or donating of inflated or deflated balloons is strictly forbidden. The Society will not permit balloon races to be organised from the Showground or car parks.
Cap Guns, Explosive devises, Crossbows and Long Bladed Knives (Machetes) etc., the sale of such items and alike is strictly forbidden.
Raffle tickets/scratch cards/handbills etc., may only be sold with prior written consent from the Society and strictly within the trade stand space confines. Under no circumstances will the Society allow the external trading of such items or the distributions of handbills on any area owned or supervised by the Society, this includes such areas as Caravan and Car Parking, approach roads etc.
Moving machines/vehicles/equipment/demonstrations
- Moving machines may be demonstrated with prior written consent from the Society subject to same causing no interference or annoyance to neighbouring stands.
- Demonstrating Vehicles is strictly forbidden in the Avenues during the Show.
- The riding of motorcycles, cycles, motor trikes, farm bikes etc. on the Showground, caravan parks, car parks, or livestock area is strictly forbidden.
- Any steam or pressure vessels or lifting appliances used/demonstrated must have been examined and tested by a competent person and labelled to indicate the examiners name and date of examination.
Music - exhibitors wishing to play copyright music on their stand my means of TV, video, slide/tape presentation, record/tape player or even live are reminded that it is necessary to obtain a licence from the Performing Rights Society. Where audio equipment is used or live music is played as part of an exhibition, permission must first be obtained from the General Manager. The Trade Stand Managers have the power to prohibit the use of radios, and other sound reproductions devises that in their opinion creates a level of noise that is unacceptable to visitors or other exhibitors.
Catering on Stands
Exhibitors may make such arrangements regarding catering on their own stands as they wish, provided that no exhibitor may sell any foodstuffs or beverages on his/her stand.
Exhibitors are reminded that they must conform to the requirements of the current Food Hygiene Regulations.
Exhibitors must ensure that catering staff employed are provided with admission tickets and vehicle passes, otherwise payment in full is applicable and will be charged at the gate.
No exhibitor may light a fire or barbecue for any purpose whatsoever unless he has the authority of the Society to do so. All authorised fires and barbecues must be put out at the time of closing the Showground each day.
LPG Cylinders - the use of LPG on site must be in compliance with HSE guidance. And must be kept in the open air. Joints in pipe work between cylinders and appliances must be checked for leaks before use. Pipe work and cylinders must be adequately protected against damage. All storage of LPG cylinders must be in suitable and secure compounds as detailed in the Health and Safety Executive guidance note cs4. Cylinders in use must at all times be secured against any movements which could lead to the disconnection of or leakage from connecting hoses. Gas appliances must have been examined and tested by a competent person and labelled to indicate the examiners name and the date of examination.
Generators - silent generators are permitted on the Showground. Petrol for use in generators etc. must be limited to no more than 2-gallon capacity containers. Petrol containers must not be kept in marquees, they must be securely locked in vehicles out of direct sunlight. Generators must not be refuelled whilst the engine is running.
Health and Safety at Work etc Act 1974
Special attention is directed to the safety requirements outlined in the regulations governing the allocation of space for machinery and other stands. The ruling of the Steward on the safety of any exhibition or part of an exhibitor shall be immediate and final; but consent to the working of an exhibit shall not relieve any exhibitor of liability as laid down in the regulations. The Society holds exhibitors wholly responsible for the observance of statutory regulations governing the safety of machinery exhibited by them. Machines and appliances are accepted for the adjudication on the understanding that they are capable of complying with Health and Safety at Work etc Act 1974 and the regulations that come under it.
The Society’s Safety Stewards will visit stands and advise on aspects of Health and Safety.
Trade Stand exhibitors should display only new, empty containers of pesticides and other substances hazardous to health. Plant or Machinery must only be operated after ensuring adequate precautions are taken to protect the operator and bystanders. Guards must be fitted; mobile machinery fenced off static exhibits properly erected, propped, stacked; hydraulic systems locked off, or otherwise made safe.
All temporary structures, information boards, fences, gates, flagpoles, grandstands, viewing platforms, etc are to be safe for their intended purpose and comply with the latest and relevant codes of practice. Exhibitors must give regard to the stability of their exhibits and ensure that they cannot under reasonable circumstances be knocked over. Petroleum products storage must be in accordance with standards laid down by the fire prevention department of the local fire brigade.
Protests, demonstrations, deputations and delegations are strictly prohibited and exhibitors must confine their activities to their stand area only.